Advantages of Building Your Extended Tech Office

High-tech extended technology office not only helps avoid interruptions but also enables global businesses to meet ever-evolving remote work prerequisites. An extension of your technology foundation is all you need to support collaborative efforts and drive leadership vision. This advanced space is well-equipped with the latest tools and technologies that can help you avoid the limitations of operating in a conventional work environment. It acts as a hub of like-minded experts who are committed to strategizing work-life balance to the best.

As per recent studies, the worldwide coworking space market is expected to reach a whopping $25.11 billion by 2025. Experts believe it to collect more than $82 billion by 2034 with a CAGR of 14.1%. These statistics truly explain the significance of an extended technology office space.

Curious? This blog post will assist you in effectively building such a technology extension for your company and exploring its remarkable advantages.

Extended Technology Office: 5 Benefits for Business Success

Adopting an extended technology workstation is not just about taking control of your business operations. It’s a practical approach to boost the potential of your workforce and create a high-performing work environment.

Whether you’re a CEO or CTO looking to run and scale your startup, mid-sized company, or large-scale enterprise, here are various advantages of establishing an extended technology office that you can’t afford to miss out.

• Enhanced Health Standards

An extension of your technology workstation or intelligence office space eliminates the need to physically come in contact with high-touch areas. Its groundwork is based on zero-contact interfaces that ensure quick activation of – light switches, temperature control boards, and AC panels, thereby improving workplace wellbeing.

• Reduced Overhead Costs

An extended technology office space is a virtual solution to resolve your critical business pain points. It can not only minimize operational expenses but also help business leaders and key stakeholders in eliminating repetitive maintenance costs. That’s why remote work specialists are considering it a viable option for smooth resource optimization.

• Better Workforce Performance

Modern-day organizations fail to effectively allocate and manage resources. When it comes to project outsourcing, businesses struggle to understand which project is prioritized, who is taking care of it, and the shared roles and responsibilities of the team.

Having an extended technology office space creates a centralized platform and provides valuable insights via a virtual environment. It monitors and enhances team productivity, efficiency, and accountability. Moreover, it builds trust with seamless communication, timely completion of tasks, and real-time project visibility.

With these benefits, you’ll be able to showcase realistic scenarios and drive measurable results like never before. You can even present customer testimonials, thereby positively impacting teams and prospects.

• Improved Adaptability & Scalability

One of the key benefits of building a virtual technology team is that you can scale it up or down whenever required. It helps select skilled resources for a particular project with utmost flexibility. These resources follow an adaptive approach to operate in various challenging and critical situations. Organizations can easily identify and onboard top-tier talent. They get access to wholesome technology capabilities without resource commitment/lock-in issues.

• 360-Degree Secured Data

Safeguarding the confidentiality of critical business data is a non-negotiable mandate for any company. An extended technology office plays a vital role in offering top-notch data security and well-protected role-based access controls. It eliminates the risk of data leak or any other malicious activity in a virtual workstation.

Proven Techniques for Building a Robust Remote Work Culture

Prioritize Core Values - You need to properly define the company's core values and ensure effective communication and implementation of those across the remote work environment. These values should be the pillars embedded across all aspects of your virtual work strategy. Be it talent hiring, performance tracking, upskilling, or any other area.

Focus on Connectivity - You need to ensure error-free communication with advanced tools, technologies, resources, and assistance. The best way to create this environment is by keeping all team members in sight – mobile workers, onsite/offsite employees, frontline workforce, and remotely working professionals.

Implement Cloud Strategy - Business systems backed by cloud are the next frontier of data storage and management. They allow highly secure access to internal apps and data. You just need to keep your compatibility issues, legacy workflows, and IT infrastructure requirements in check for measurable business outcomes.

Follow a Well-Structured Approach - You need to effectively manage your time and ensure the timely completion of pre-defined or ad-hoc tasks. You need to follow a well-organized approach to keep a tab on potential business opportunities, regular targets, and scheduled meetings. Many apps can fulfill your organizational requirements, including MyLife Organized, Organizer Pro, and MyOrganizer Ultimate. Apps like Google Calendar, Evernote, Trello, and Toodledo can help you take notes, set reminders, make appointments, and sync information across devices so you never miss out on them.

How do I Manage a Distributed Team Effectively?

As a manager, you are responsible for the well-being of your remote team members. Building a virtual team requires careful planning, and you will need to be available for feedback and receive remote direct reports. Consider having frequent 1:1 sessions with individual members to discuss their challenges. It is essential to hear from them, particularly if you haven't proactively engaged with them for a while. 

Make time for informal bonding outside your regular remote meetings. Many conversations don't happen organically inside the office, so it's crucial to be a bit more intentional about making them happen. All these efforts will later translate to improved remote work productivity, which will show in your upcoming milestones and projects. 

You can use apps like Discord or Slack to pair team members up for weekend coffee chats randomly. Create distributed workspace channels, schedule events, and send reminders about upcoming activities. Remote workers are known to work in different time zones, so it's essential to connect with them. Events like organizing charitable causes, baby showers, holiday parties, and yearly getaways can be a great way to meet up in person and engage with the whole team. Your employees will also learn that you appreciate them and feel valued. 

Take the time to send unexpected thank you emails and recognize the accomplished work that is being done. Lastly, hold short meetings for big projects to blow off steam and share insights about what went right and wrong in them. This will give you a template to replicate and define better strategies for future project management. 

What our vEmployee model recommends: You can use Excel Sheets to manage all your inventories and use a comprehensive CRM solution. Migrating remote workers to JIRA to manage projects at an advanced level is recommended. Monthly and quarterly business review meetings with customers are essential, and you can produce graphical charts to highlight the success rates of project deliverables and team members' domain experiences.

What are the Challenges of Building an Extended Tech Office?

Lack of software and security updates — Cross-border remote work challenges include a lack of regular software and security updates. Outdated technologies, workflows, and a lack of good maintenance standards can introduce serious data breaches. Using old software and equipment can lead to many vulnerabilities. 

Legal and tax compliance — Building a remote work team from different time zones and geographical locations can add legal compliance and taxation challenges. Different countries have different rules for navigating their compliance requirements. Non-compliance can tarnish a brand's reputation, invite lawsuits, and have legal repercussions.

How Clarion Can Help 

Clarion's insourcing model is unique and delivers the cost benefits of offshore pricing with high in-house development standards. Our vEmployee engagement model helps you develop software without compromising quality or performance. It seamlessly integrates with your business operations, and our team will operate as an extension of your company.

Our model ensures a tremendous cultural fit and leads to team cohesion, which is crucial for successfully completing long-term projects. Clarion's insourcing model creates an environment where talent thrives and delivers innovation. We have forged a strategic partnership with Microsoft AWS, Azure, and Google Cloud, which means our clients get access to broad support that is not readily available. 

When you build an extended tech office with us, you hire a programmer who works with you full-time, like an employee working from your office. They double as a quality auditor and dedicate up to 40 hours per week minimum. We use multiple productivity tools to monitor their commitment to the project and ensure they stay on track.

Clarion uses top-grading metrics to find the best quality talent for your projects and offers a competitive advantage. We are known for our low turnover rates, and we can help you ramp up or down your extended tech office team with just two weeks of notice. We ensure 24/7 productivity and real-time communication and are adaptive to different time zones globally. You will receive daily timesheets, and we will leverage the latest project management technology to update you on recent developments.

With over 400+ skilled engineers available to build your extended tech office team, you get access to a diverse pool of talent, skill sets, and support. All our programmers are evaluated on KRAs and KPIs, and we assure a 40% weightage in terms of client satisfaction. We follow an Agile methodology and are happy to announce that we've incorporated Sonarcube, which helps continuously inspect code quality and automate bug reviews. We haven't had a single IP breach since 2000, and we also offer a full money-back guarantee for the first two weeks when you start using our services.

Conclusion 

Managing hybrid remote work teams can be challenging but rewarding if done right. There are many remote work benefits; however, good communication and collaboration are the cornerstones for great remote team building. Just optimize your systems and follow up with team members regularly.

You can contact us for more useful remote work management tips. We can help you build offshore development teams and hire remote workers for your upcoming projects. Contact Clarion Technologies now to learn more.